Finance and Administration Specialist Career Opportunity in Gombe, Nigeria

DAI Global

Job Title: Finance and Administration Specialist

Project: USAID Nigeria State Accountability, Transparency and Effectiveness (State2State) Activity

Location: Gombe, Nigeria with travel to other project sites, etc. as and when needed depending on the security situation.

Start date: On/about January 3, 2023

Background:

The purpose of the five-year (2020-2025) “State Accountability, Transparency and Effectiveness” (“State2State”) Activity is to increase the accountability, transparency and effectiveness of selected state and local governments (LGAs) in Nigeria. This will be achieved by: strengthening governance systems (with a focus on public financial management [PFM] and procurement, as well as monitoring and evaluation) related to the delivery of services in key sectors (basic education, primary health care, and water, sanitation and hygiene [WASH]); increasing government responsiveness to citizen needs and priorities; and improving government and civil society capacity to manage conflict (through work on prevention, mitigation and reconciliation with the same sectoral partners, not stand-alone assistance to the police or judiciary). State2State will achieve this purpose by facilitating the strengthening of subnational governance systems in a sustainable manner, supporting the efforts of local reformers and building on locally-derived solutions including, to the extent possible, reforms already working in other parts of Nigeria.

Position Objectives:

The Finance & Administrative Specialist position will manage the state field office finance and accounting and administrative activities.

Responsibilities:

  • Prepares relevant reports and ensure that all state transactions follow USAID standards and regulations and DAI policies and procedures as outlined in the Field Operations Manual (FOM).
  • Manages the state’s administration processes, collates financial and technical reports, ensures timely and accurate financial reporting aligned with technical outcomes.
  • Provides the Senior Accounting Manager (Bauchi Main Office) and the Accountant (Bauchi Main Office) with the appropriate financial and operating information, as necessary, allocates project funds among the state’s various program activities, works closely with other departments in the state on problems involving accounting systems and financial planning.
  • Helps establish and maintain adequate systems of control to protect against financial misstatement in accordance with applicable government accounting and administrative regulations; supports the federal level in coordinating the state’s annual and other financial audit including preparation of supporting schedules and information; responds to auditor questions (in coordination with Bauchi Main Office) and consolidates report formats.
  • Manages all banking activities including withdrawals, deposits, and preparation of all bank payments and checks.
  • Records all financial transactions in the Field Accounting System (FAS) on a daily basis; ensures accurate and timely processing of invoices, advances and reimbursements, checks, and wire transfer payments; uploads the expenses into Oracle based on DAI’s schedule.
  • Performs monthly bank reconciliations and routinely monitors bank account balances.
  • Works with the Accountant to approve and distribute travel advance amounts based on S2S’s travel advance policy; audits travel requests and expense reports for accuracy and compliance.
  • Follows procedures to ensure accurate and timely payment and reconciliation of travel advances, reimbursements for staff and partner travel.
  • Reviews and monitors outstanding advance report(s) paying close attention to and reporting to the Accountant advances that have not been settled after 30 days of issuance.
  • Ensures that WHT is deducted and remitted as and when due and follows up with the state tax authority to obtain original receipts and files them monthly on SharePoint.
  • Other related duties of a reasonable nature as assigned by the supervisor or designee.

Reporting:

The Finance & Administrative Specialist (FAS) will report administratively to the State Team Lead (STL). The FAS will be technically supervised by the Senior Accounting Manager.

Line Management:

The Finance & Administrative Specialist will supervise the Administrative Officer, Administrative Assistant, and Office Assistant(s).

Minimum Requirements:

  • Bachelor’s degree in finance, business administration, public administration, economics, or other relevant field is required. An advanced degree is preferred.
  • At least 8 years of experience in finance and accounting. Previous experiencing working on US Government funded projects is highly preferred.
  • Strong training, communications, and personnel management skills.
  • Previous supervisory experience is highly preferred.
  • Strong oral and written English language communication skills is required.
  • Must be willing to be trained and be able to train others.
  • Must be organized and able to effectively prioritize work as and when necessary.
  • Computer skills: proficiency in MS Suite (Word, Excel at a minimum).

How to apply

Application Instructions: Using the link below, select the position in which you are interested in applying for, fill out the required information and upload CV. Applicants are encouraged to apply as soon as possible as interviews will be conducted on a rolling basis. Please note, due to the volume of applications that we receive and the urgency to fill-up positions only shortlisted applicants will receive notifications on next steps.

Application Link: https://fs23.formsite.com/OLJTgx/y6jr79lnba/index.html


Popular Jobs in Nigeria

REQUEST FOR PROPOSALS: RFP-6954-23-002 - FY2023 ANNUAL FARMERS SURVEY

Winrock International   REQUEST FOR PROPOSALS: RFP-6954-23-002 - FY2023 ANNUAL FARMERS SURVEY Winrock is seeking proposals from qualified firms to conduct an annual farmers’ survey to determine the outcome of the Extension Activity’s initiatives on smallholders’ productivity, sales and application of improved technologies in the seven FTF focus states in Nigeria. The goal of this is to help understand the Activity’s achievement and identify potential issues. The survey will serve as a benchmark for measuring progress, tracking trends, and making data-driven decisions. The Extension Activity wishes to engage the services of a suitable subcontractor who has expertise in Monitoring and Evaluation, agribusiness development and value chains development, with excellent understanding of the context where the MSMEs and smallholder farmers were supported. The MEL team will meet with the subcontractor to provide adequate knowledge about Winrock ethics, the project backgroun...
Read more

REQUEST FOR PROPOSAL FOR; CONSULTANCY SERVICES TO UNDERTAKE ORGANISATIONAL RE-STRUCTURE FOR THE YOUNG WOMEN’S CHRISTIAN ASSOCIATION OF KENYA - Young Women's Christian Association of Kenya

REQUEST FOR PROPOSAL: CONSULTANCY SERVICES TO UNDERTAKE ORGANISATIONAL RE-STRUCTURE FOR THE YOUNG WOMEN’S CHRISTIAN ASSOCIATION OF KENYA TERMS OF REFERENCE Introduction YWCA is a women led Organization that has been in existence in Kenya since the year 1912. It operates with main activities at the Head Office but implements its activities through the branches spread across the country. Background YWCA desires to engage in a process that would achieve reorganization of its current structure and other operational structures. The process would see to it a new structure that would facilitate effective and efficient way of operating while synchronizing operations of its branches and Head office. Changes in the structure follows response to a need for alignment to conform to current Organizational demands in order to achieve competitive advantage. SCOPE OF REVIEW The process is being undertaken as part of YWCA Strategic direction plan 2019-2023 to change its branch str...
Read more

Consultancy Opportunity to conduct Research and Documentation on Trauma Healing for Enhanced Peacebuilding project in South Sudan

Background American Friends Service Committee is a Quaker organization that includes people of various faiths who are committed to social justice, peace, and humanitarian service. Guided by the Quaker belief in the divine light of each person, AFSC works with communities and partners worldwide to challenge unjust systems and promote lasting peace. AFSC has more than 100 years of experience building peace in communities worldwide and works in the following ways: bridging and convening, community organizing and civil society strengthening, advocacy, research, and analysis. It seeks to change situations and systems that lead to violence. Much of AFSC’s work includes support to opportunities for dialogue and capacity building led by the affected communities. About the Program AFSC is implementing a trauma healing program for enhanced peacebuilding in South Sudan and works directly with two (2) local partners and indirectly with 19 CBOs/FBOs in Juba, Mundri and Jur River...
Read more